Build proposals that hold the whole trip
Bring itinerary days, stays, transport, services, documents, and pricing into one structured proposal—so your agency presents its expertise in one professional trip document instead of a patchwork of files.
Bespoke travel is not a flat itinerary.
A bespoke trip includes more than a day-by-day plan. There are stays, transfers, services, documents, traveller choices, booking and payment statuses, and the final traveller handover.
When those pieces live across documents, spreadsheets, and inboxes, the next agent has to piece the trip back together.
TripOrchestra keeps the work around the trip connected—from the first proposal to the roadbook the traveller receives.
The connected work around every trip.
Reuse what your agency already knows works
Turn a successful proposal into a reusable package. Choose where it starts in a new proposal, review what will change, then apply it.
Give travellers a clear way to choose
Share a proposal with the trip’s main traveller through their portal. They can review the trip, included documents, and pricing. The main traveller confirms their choice; the trip’s other open options close.
Deliver the journey, not just the sale
After confirmation, prepare and publish a day-by-day roadbook—the guide the traveller follows on the trip—so the handover is as considered as the sale.
Keep the team focused on what needs attention
Assign trip work, track due tasks, and see proposals awaiting a traveller choice. Each staff member’s view follows their trip and task permissions.
A connected trip workflow
-
1
Design the trip
Create the trip and proposal. Shape itinerary days and add catalogue hotels, transport, services, and supporting documents.
-
2
Prepare the traveller-facing proposal
Prepare the traveller-facing quotation, preview it, and choose the documents to include. Share it through the portal with the trip’s connected main traveller.
-
3
Confirm the chosen option
The main traveller reviews the shared, open proposal. The main traveller confirms their choice; the trip’s other open options close.
-
4
Publish the roadbook
Once the proposal is confirmed, prepare the traveller’s roadbook—a clear day-by-day guide for the trip ahead—and publish it through the same portal.
Built for your agency—whether you are independent or part of a network.
You run an independent agency. The same people design, sell, and deliver. TripOrchestra keeps each trip in one structured place, so a small team can present its work with the polish of a bigger operator—and reuse what it has already proven.
Your agency is part of a network. Your consortium, franchise, or host group brings commercial deals and brand support. TripOrchestra is where your team designs, sells, and delivers your own trips—your clients, your supplier catalogue, your staff seeing the work their roles allow.
Either way, it is the same workspace doing the same job: TripOrchestra is your agency’s own workspace, whatever your affiliation.
Not just the itinerary. The work around it.
A bespoke trip is more than a day-by-day plan. Today that work lives across documents, spreadsheets, and inboxes—and after the sale, the trip gets rebuilt somewhere else. TripOrchestra holds it in one structured workspace:
| The work around the trip | Documents, spreadsheets, and inboxes | TripOrchestra |
|---|---|---|
| The trip itself | Reassembled from scattered files, every time | One structured proposal: itinerary, stays, transport, services, documents, and pricing |
| The traveller’s decision | Buried in email replies and changing attachments | The main traveller reviews and confirms their choice in the traveller portal |
| After confirmation | The trip is rebuilt in another document | A day-by-day roadbook published through the same portal |
| Reusing what works | Copy, paste, and hope old details are still right | Packages applied after a review of what will change |
| Team follow-up | Tasks and ownership live in inboxes and memory | Tasks, due dates, and attention items, each scoped to staff access |
Scope FAQ
Who is TripOrchestra built for?
Travel agencies that design, sell, and deliver bespoke trips—independent agencies and agencies affiliated with a network. It connects proposal work, reusable trip designs, traveller choices, and roadbook preparation in one structured workspace.
Who reviews and chooses the proposal?
The trip’s main traveller can review shared proposals in their portal and choose an open option. Confirming a choice records the decision and closes the trip’s other open options. The traveller cannot change it themselves in the portal; if plans change, your agency can update the trip’s recorded status.
When can we deliver the roadbook?
After the proposal is confirmed, authorised staff can publish the roadbook. The main traveller can then read it and download the PDF with included documents from the shared proposal’s portal view.
Does every teammate see all the work?
No. Trip and task access follows staff roles and permissions. Team members see the work they are allowed to access.
Keep your team’s next bespoke trip connected.
Give your agency a structured place to design, share, confirm, and deliver the trip.